Senior Facilities Representative 2

At PowerSchool, we are a dedicated team of innovators guided by our shared purpose of powering personalized education for students around the world. From the central office to the classroom to the home, PowerSchool supports the entire educational ecosystem as the global leader of cloud-based software for K-12 education. Our employees make it all possible, and a career with us means you’re joining a successful team committed to engaging, empowering, and improving the K-12 education experience everywhere.

Team Overview

Our Facilities team is responsible for the management of services and processes that support our core business, such as safety, space management, site amenities, event support, maintenance, and janitorial services. Facilities works hard to ensure that employees have the most suitable working environment to foster creativity, innovation, and collaboration.

Description

The Facilities team ensures the smooth operation of the physical workplace by managing maintenance and repairs, optimizing space use, ensuring safety and security, overseeing cleaning services, and providing support services to employees. Facilities is crucial for maintaining a safe, functional, and efficient working environment.

Your day-to-day job will consist of:

• Document, analyse and revise, as needed all office related processes on a continual basis for all facilities related support services.
• Purchase and track all facilities related materials and labour, process all invoicing for proper tracking and payment.
• Work with Manager, Facilities to define operational parameters in providing the proper security badge process and system maintenance.

• Verify all badges are up to date in the security system and are operational per the security plan. Assist in the badging of all staff/vendor/temps for the facilities managed.

• Work with other Administration staff and assist with workloads and schedules; handle maintenance of various facility databases and resource websites, assist with special projects as needed.
• Assist with meeting setup and coordination. Provide back up to reception/front desk functions.

• Review the scope of work provided by the contractor/vendor and assesses the impact on the PowerSchool environment.

• Attend vendor meetings as necessary to coordinate interruptions or modifications, oversee and inspect contractor’s work.
• Inspect contractor’s work to ensure that safe work practices and standard operating procedures are followed.

• Continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.
• Interacts professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship and works in cooperation with Manager, Facilities to effectively meet departmental objectives.

• Provides input into the development of the departmental operating and capital budgets; orders material and supplies by coordinating with the Manager, Facilities; assists in the monitoring and tracking of expenditures for the Facilities Management Department.

• Assists Manager, Facilities with various projects and participates in the various office committees and teams; ie Safety Committee, Green Team

Minimum Qualifications

• Minimum of 4+ years of relevant and related work experience.
• Bachelor’s degree or equivalent, or equivalent years of relevant work experience.
  
  • Must exhibit honesty, integrity, and courtesy in all interactions
  • Must possess strong work ethic in supporting customer needs, responding promptly and consistently
  • Able to prioritize multiple, conflicting, urgent needs
  • Able to work independently with minimal direction
  • Effective communicator with all levels internally and externally, written and verbal
  • Excellent Project Management Skills
  • Proactively looks for ways to improve the work environment
  • Proficient in Microsoft Office Software –Especially Word and Excel
  • Must have knowledge or willing and able to learn other facility related software
  • Knowledgeable with card reader systems and security procedures

EEO Commitment

PowerSchool is committed to a diverse and inclusive workplace. PowerSchool is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Our inclusive culture empowers PowerSchoolers to deliver the best results for our customers. We not only celebrate the diversity of our workforce, we celebrate the diverse ways we work. If you have a disability and need an accommodation regarding our recruiting process, please let us know by emailing accommodations@powerschool.com.